How can you be sure that patient records are secure? Is someone monitoring the fax machine 24/7? HIPAA requirements are clear and fines for non-compliance are steep. Fax is still the best way to securely transfer patient records, but not with a traditional fax machine. Smart medical offices managers are making the switch to cloud based fax solutions and it’s easier than you may think.
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We are a mobile addicted population and we have no intent on trying to change that habit but we do have some ideas to optimize your use of the portable computer you carry around with you all day.
Here are 5 time saving tools for your smartphone.
For those people that pick up their phone every-time it bings, bleeps or squawks comes a tool that rewards you if you stay off it. You set a timer (usually 25 minutes aka Pomodoro technique) and if you leave it alone your virtual tree grows. After a week you can see your “Forest” of trees and see your Forest of productivity visualized by all the trees. This writer personally enjoyed this app and found it a little addicting to leave the phone alone.
Faxing is alive and well. It’s a technology that has long stood the test of time in regards to security, legal matters as well as financial work. Sitting around waiting for a fax is a thing of the past. WestFax has a mobile app for Android and IOS that just keeps faxing simple and is very handy when one needs to receive a fax on the road or when not in the office. Sending a fax is as simple as knowing the phone number and importing a document. It just work!
This tool can be used with the WestFax Mobile app to capture documents, clean them up, crop them and make them into documents that can be faxed. Just point and click and the app will import the document and give you something you send via email or fax.
This little app just sneaks it’s way onto your phone the last few years. It’s surprising minimalist for a Google app and it looks like something they just bought, branded and released to the world. If you need to take a quick note, make a list or jot down an idea this app is perfect. You just open it and start typing. It organizes it like post it notes all laid out and easy to access. It’s simplicity is it’s best feature.
Social media used to be a small passive activity usually performed by the intern or whoever had time. In recent years Social media can and will make or break a company. Organizations now hire an Social media staff to handle these functions but not all businesses can afford a full time social media manager. Buffer is a tool that enables a small business to create a large number of social media posts and schedule them over the week on a schedule. This allows a small business to spend an hour or two and get all the social media done and forget about it until next week.
The post 5 Time Saving Tools for your phone to maximize productivity. appeared first on WestFax.
Source: https://westfax.com/5-time-saving-tools-for-your-phone-to-maximize-productivity/
Every entrepreneur from the guy fixing cars out of his garage to someone running a consultancy knows that time is the #1 problem. Not enough time to get everything done. We cut corners, sacrifice effectiveness and in the end we hurt our business.
These are some less common and not usually hit upon ways to increase productivity and maximize your time on the important work of executing your business priorities.
Start with your gut.
Yes, you heard right. We need to clean up your diet. Just because you are in a rush doesn’t mean you have to eat fast food, scarf down donuts between meeting, and slam coffee all day. “Just eating a healthy diet can give you up to 5 more hours a day“, states Doug Clayton, a digital growth hacker based out of Las Vegas. “I became Vegan for health reasons and now only need about 4 hours sleep a night when I used to need 8-10. I go to bed around 11pm and get up at 4am and get a 4-5 jump on the competition and my collegues are shocked how much I got done before they buy their morning expresso”
It doesn’t have to be Vegan. A lot of people are reporting similar results on Keto diets and low carb diets.
If you don’t want to change your diet then at least make your last meal as many hours before bed time as you can so your digestion has a chance to catch up. Still feel hungry before bed? Drink some water and have a small salty snack.
Automation and Email
We all get too many emails. They come in all day and night. They ding and blip and distract us.
A few tips to make Email less distracting:
Delegate menial or simple tasks to others
There is no reason for anyone to be typing in data entry or creating email campaigns for their business. If you are a solo operator you can utilize tools like Upwork, Fiverr and elance where you can hire someone to tabulate data for just a few dollars and create compelling eblasts and marketing materials for a fraction of the time you would spend doing it. Effective leaders hire people they trust. They don’t always have to micromanage everything. Although micromanaging is effective initially with a new hire to teach them the ropes; however, after they get it let them do the work. If you have to micromanage an employee or consultant constantly then you hired the wrong person. If they are always asking your questions that you think is causing you to micromanage you need to let the person know you trust them.
Yes, we know you have to control every part of your business but the best leaders will surrender lessor tasks to others and once you find the perfect consultant or freelancer just keep them on retainer and you can reclaim many hours in your day.
Turn off the podcast, tv or news radio
Yes, we all like background noise and listening to a podcast or having the news on the radio or tv can be create ineffective work flow state. What is “Flow State”. It’s when you are so focused that you no longer have internal measure of the passage of time. You are solely focused on your work and you look up at the clock and 3 hours have gone by without you noticing it.
Tools that can help:
Drink Coffee less and later
“Drinking a cup of coffee first thing in the morning blunts the energy-boosting effects of caffeine and may lead to increased tolerance of the stimulant.” states Ryoko Iwata, “a Japanese coffee-lover living in Seattle” on her appropriately titled blog, I Love Coffee. According to Iwata: “By consuming caffeine when it is not needed, your body will build a faster tolerance to it, and the buzz you get will greatly diminish.”
So when do we drink our “energy potions”?
“The times of peak cortisol levels in most people are between 8-9 am, 12-1 pm and 5:30-6:30 pm. Therefore, timing your “coffee breaks” (an apt term) between 9:30-11:30 and 1:30 and 5:00 takes advantage of the dips in your cortisol levels when you need a boost the most”
This infographic will help. More in this article.
and Lastly: Value your time.
Most of us don’t think of our time as billable hours. You are billable. You are accountable to yourself. By using the tools aforementioned you can get your head around how much of your time is being wasted. What’s your hourly rate? Well, pull out your Gross income last year and divide it by 2080 (the standard 8 hours a day x 52 weeks) and you will get your hourly. Most of us would be surprised about how much money can be made with just small tweaks in ones schedule.
The post 5 Ways to increase your productivity and maximize your business impact. appeared first on WestFax.
Source: https://westfax.com/5-ways-to-increase-your-productivity-and-maximize-your-business-impact/
Many individuals who work in an workplace-based setting are accustomed to fax machines. The concept of this workplace equipment is quite simple. The fax machine scans the file or document, translates or encrypts the data, and it sends it via the phone line.
This can be completed when there is additionally a fax machine on the other line. The machine on the opposite finish decodes the knowledge and sign, and in return, it prints a duplicate of the document that has been sent.
There are companies that allow others to have the ability to send faxes thru e-mail, and it features on the same concept. However, in a fax to e-mail, the web replaces the place of a fax machine. A lot of these companies assign fax numbers to theirs subscribers or customers, and they are the ones who search for ways to ship the paperwork or the knowledge with out the use of a fax machine. Below are a few of the strategies on how fax to e-mail works:
Method Number 1 – On-line Fax Companies
By availing of an online fax service, the provider will serve as a digital fax machine. Ideas and wanted materials are provided by the online fax service company. The faxes might be received both from the individual’s e-mail deal with or it can also be opened via a program of website interface. The program can either be by way of the internet, or it can be installed on the pc of the individual. Other specific features might differ depending on the online fax service provider.
Sending a fax – faxes could be despatched by e-mailing, a website interface or a software program.
Getting or receiving a fax – faxes could be sent to be obtained from sure e-mail addresses or the data or information can be accessed from an interface or program.
Method Number 2 – Fax machines which might be Capable of Transmit Faxes to E-mail
There are additionally fax machines that have a number of functions. These are usually equipment that for enterprise levels. These kind of fax machines can have the option to send or receive faxes and transmit or send them directly to e-mail addresses. The faxes which can be acquired might be mechanically be saved and attached as PDFs file even without the option of printing it. The settings may also vary. Such tools can be capable to obtain faxes similar to common fax machines. In the identical method, faxes are additionally acquired through telephone lines or networks, and confirmation pages are also sent. The data is then transformed or remodeled into an e-mail and sent to explicit e-mail addresses.
Sending a fax – if the system of the machine or equipment has been correctly configured, faxes might be transmitted and despatched historically, similar to scanning them by the doc feeder. There are also certain machines that may be related which might have the choice of utilizing the print driver. This manner, faxes will be sent straight from the computer.
Receiving a fax – getting faxes can be as straightforward as printing them instantly or being able to ahead them to certain e-mail addresses. Nonetheless, there are also some machines that need a code to be able to fax and forward to explicit e-mail addresses. This technique is thought to be quite difficult or difficult because of the delay between dialing and coming into codes. Nonetheless, it could still be helpful for sending faxes between offices.
Technique Number three – E-mail Scanning
Though scanning to e-mail isn’t truly a direct substitute for with the ability to ship a fax, it may be an option. It can be an incredible different for those who want to transmit or ship a fax to an e-mail address. This technique additionally will depend on the equipment. There are printers or machines that may scan and ship info to a number of e-mail addresses.
Why Can’t a Fax Be Sent Directly to an E-mail Deal with?
The usual or normal fax machine will be unable to directly fax to an e-mail address. What really happens is that the data that’s received through fax is forwarded to an e-mail address. The fax or knowledge, in flip, is transferred to the fax number. The machine or the fax service is the one who takes care of converting the fabric from the fax into an email.
This may vastly rely upon the know-how getting used, and there are times when the one who’s sending the fax could have no management on whether the fax will likely be acquired through e-mail or not. This is why it is very important just remember to get a reliable on-line fax service.
Faxing to an E-mail Tackle Abstract
As beforehand mentioned, there isn’t any precise approach to fax from a fax machine and ship to via e-mail. There are various methods, and one will be via the help of a web based fax service. Nonetheless, you will need to note that there must also be a fax machine that may receive the arriving Hippa Fax , and convert it as an e-mail.
WestFax can help you with sending and receiving faxes from your own computer, pill or smartphone. With their service, you can mechanically remodel or convert your incoming faxes into images. These photos can also be reworked into PDFs that may be attached and despatched to you immediately thru your e-mail. They can additionally assist you to especially with sending faxes by e-mail. You’ll simply use the cellphone variety of the particular person you wish to fax, they would be the ones to transform the attachments and e-mail your fax to the recipient.
However, there are also sure fax machines that may operate as printers. They will print, scan, and fax. There are also some machines which have the choice to scan and ship on to e-mail as an attachment. However, it’s also essential to remember the fact that there’ll still be instances that it’s essential to ship a fax as a alternative for of an e-mail. The printers that carry these features should not be used to switch fax machines.
WestFax, Inc 